Did you ever go to the Spam folder of your Gmail and then find that there is actually an important email in there from a trusted sender and it was unknowingly pushed to that folder? This can occur even if you have already redirected the misdirected email back to your inbox.
Truthfully, this experience can be stressful and this may make you miss important assignments, creating damaged reputations. If you are feeling the same, not all is lost. There is a method so you can include an email using your Gmail trusted senders list. This is so when you receive this particular email, it is kept in your inbox. This enables you to conveniently see it and respond as needed. Just follow the next steps on how to add an email address to this trusted senders list.
(1) Sign in to your Gmail account. Click the hyperlink, “Gmail” on the upper left portion of the Gmail window.
(2) From the drop down menu that show up, click the hyperlink, “Contacts”. This would open the Contacts page on a new window or tab, depending on your web browser.
(3) Click the button, “Add New Contact”. This would be the red button that is round that has a human portrait (default) along with a plus sign on it. It is found on the lower right portion of the Contacts window.
(4) Plug in the name of your new contact and click on the hyperlink, “Create”.
(5) This will then bring you to a different dialogue box. Here you are required to plug in the new contact’s new details. For the email, you have to make sure that you plug in the correct spelling of the contact’s email address that you would like to include. If you have other details as connected to the new contact like address, phone number, birthday, etc., you can include them in the right fields too. When you are finished, click the “Save” located at the upper right portion of the dialogue box. Now you are finished!
These trusted senders list is actually what others call a white list. This is a register or list of individuals or organizations that are given the specific service, privilege, mobility, recognition, or access. These people on the list will be approved, accepted, and/or recognized. As you have probably guessed, whitelisting is the opposite of blacklisting, wherein people on the list are unrecognized, denied, or ostracized.
In this case of Gmail, their filter has this whitelist that adds email addresses, IP addresses, and/or domains that are always allowed.
Interestingly enough, if it is an exclusive whitelist, only emails from these entities will be able to get through. If the whitelist is non exclusive, it will not delete emails nor will it be sent to the spam folder due to the filters. More often than not, only end users would have spam filters that would delete all emails from sources that are not included in the whitelist. This does not include email services or internet service providers.
Actually, utilizing blacklists and whitelists are helpful in terms of removing unwanted messages and making sure wanted messages get in. However, they are not foolproof. Email whitelists are utilized to decrease the occurrence of false positives, typically relying on the assumption that a lot of legitimate emails will come from a relatively fixed and small set of senders. In order to avoid a high number of spam messages, email filters should be always updated because email spam senders always create new email addresses wherein they can email from. They also create new keywords to utilize in their email. This allows their emails to get through the filters.
There are actually what they call non-commercial whitelists. These are run by different non-profit organizations, ISPs, as well as others who would like to block spam. Instead of paying charges, the sender should pass a couple of tests. Case in point, his or her email server should be an open relay. The email should also have a static IP address. The whitelist operator can remove a server from this list if there are complaints as well.
There are also other whitelists that they call and they are commercial whitelists. These whitelists are a system wherein an internet service provider can allow an individual to go through spam filters whenever they send email messages to its email list for a set prepaid fee. This is either a per message or a yearly charge. A sender can feel more confident that his or her messages can reach their recipients without fearing being blocked or having their hyperlinks or images removed from their emails because of spam filters. The objective of commercial whitelists is to make sure that companies can reach their customer reliably through email.